FAQs & Hotels

Are there onsite overnight accommodations?

No, but hotels are 5 minutes down the road from us in Oak Hill, Dripping Springs, South Austin, Downtown Austin, see below.

We do not have onsite accomodations.     Oak Hill Area (closest hotels to venue): AC Hotels by Maririott SW Austin, Hampton Inn Oak Hill, Residence Inn Austin Southwest, Holiday Inn Express Oak Hill, Extended Stay America, Dripping Springs: Sleep Inn Dripping Springs, Holiday Inn Express Dripping Springs  Boutique Hotel: Sonesta Bee Cave Austin, Barton Creek Resort & Spa  Downtown:  Four Seasons, Driscoll Hotel,  Hotel Van Zandt, Hotel San Jose, Austin Motel, Stephen F Austin  Bed & Breakfast & AirBNB: Creek Road Homestead , Dreamcatcher AirBnb, Wandering Star AirBNB,  512 Retreat, Cactus Moon Lodge   RV Parking:  The Fitz RV Park

What are the requirements of my caterer?

We recommend that you select one of the full service caterers off of our Preferred Vendors list. You may also choose to bring in the caterer/restaurant/food truck/food provider of your choice, as long as PSR has approved them and received their insurance, (there are some restrictions on the catering companies not on our list)

What are the requirements of my bartender?  Can I bring in my own alcohol?

We do require one bartender per 100 guests. They must be TABC certified and have basic liability insurance of one million dollars. We do require that you hire bartenders from your full service caterer or one of the Event Staffing Companies off of our Preferred Vendors list, as they all meet our requirements.

 Yes, you can bring in your own alcohol, we do not sell alcohol, which adds up to significant savings for our clients. 

Do all vendors have to come off of venue preferred list?

No, as long as they are approved by the venue and  all vendors are not allowed to drink alcohol.

Does the indoor facility have air conditioning?

Yes, we have multiple HVAC to ensure that our guests are comfortable.

Do you have bad weather options?

Yes, we have 3 options.  

Do you host LGTBQ weddings?

Yes! We’re proud to be an LGBTQ friendly wedding venue in Texas and are supportive of all individuals who would like to host an event here!

Can Pecan Springs Ranch accommodate my wedding or corporate event?

Our venue was designed to be flexible enough to host a Texas-sized wedding and reception, but can also scale down for smaller more intimate-sized parties of 50-75. Our indoor facility can accommodate up to 300 guests with dance floor. With use of the outdoors and covered terrace attached to the main building, we can accommodate more guests. 

Does Pecan Springs Ranch have indoor and outdoor ceremony sites?

Yes we have 5 outdoor ceremony locations. You are also welcome to use the indoor space for your ceremony. We have a 4500 sq ft covered pavilion that is a perfect back up plan for rain. 

Is there adequate lighting or can we add additional?

Our outdoor and indoor lighting was carefully selected and is completely adequate; however, if you are interested in additional lighting you must do so through a lighting professional from our preferred vendor list or obtain permission from PSR Management to bring in another vendor.

Can we use sparklers for our departure?

Yes you can .

Can we have confetti cannon inside the building?  Do you allow fireworks outside? Do you allow fog machines?

Yes, both must be contracted through Big Dog Pyro.  In regards to fog machines the type has to be approved by PSR.

Can our Band/DJ play music outside?

Yes, all outdoor music must end by 11:00 pm on Friday and Saturday night, 10:00 pm on Sun-Thur.  The decibel level per state law is 85 decibels at property line. 

What does the facility fee include?

Included in the fee is exclusive use for 12-hour rental, an on-site manager to take care of all venue related items, one hour for rehearsal (scheduled 30 days prior to event around other booked events), 17 acres of versatile grounds, indoor/outdoor ceremony and reception space, 2 separate area for changing, catering prep area, walk in cooler (available during the rental), 3 pine wood farm tables, 4 beer garden tables at pavilion, twenty-five 60″ round tables, five tall boy cocktail tables, four 6ft tables, four 8ft tables, 250 x back chairs for inside and 400 folding fruitwood chairs and outdoor patio furniture and a bride & groom chair.  Vintage buffet, lawn games,  and light up “LOVE” marquee letters. PSR does a one time set up of ceremony and reception per your layout.  Use of buildings and property for engagement or bridal photos (by appointment).     

What is the role of the on-site manager?

The Pecan Springs Ranch on-site manager’s role is to answer questions, watch the property, and act as point person for Pecan Springs Ranch for all other vendors.  To keep restrooms clean and stocked during event and take care of any venue related items immediately. 

Does the allotted time include set up and clean up?

Yes it does.  If you need additional time for set up, hair and makeup or extra time for vendor break down after the wedding you can purchase one-hour increments. 

What are rules regarding the decorations?

You can bring in your own decor, but it can only be installed in a way that will not damage our facility—no staples, tacks, tape, glue guns, or nails can be used.  Anything that requires hanging with a ladder, other than a stepladder has to be done by a professional company, such as a florist or lighting company that has a liability policy.

What are we responsible for regarding clean up at the end of our event?

Client is responsible for removing all personal items.  Your cater or staffing company will do end of night cleanup.

Will I be able to have my rehearsal at PSR the evening before my wedding?

Due to our full events calendar, we cannot guarantee your rehearsal will be the evening before your wedding but we will do our very best to accommodate that. If it is not possible, we will work with you on another time for rehearsal. Rehearsal times are set no sooner than 30 days prior to wedding.

Are there any other associated fees attached with renting PSR?

In addition to the rental fee,  we also require a $1000.00 refundable damage and security deposit for weddings, refunded within 30 days after your event. Day of event liability insurance is also required it is  approximately $175.00.    Corporate events are per the Corporate contract. 

How do I schedule a tour of the property?

You can em at info@pecanspringsranch.com to set up a time.  

What do I need to do to book?

We will need the signed contract along with half or one third of the rental rate for the deposit and the $1000.00 refundable security deposit. 

I’m a wedding industry vendor, how do I get on your preferred vendor list?

It is common for our clients to ask for suggestions for wedding professionals.  Please submit your information with a list of reviews and referrals.  We would be happy to recommend your services if your company is a good fit for our clients.

Do you discount for non-profits and fundraising?

For non-profit/fundraiser events we offer a discount depending on the date and size of the event, please contact us for information.