What are the requirements of my caterer?
We recommend that you select one of the full service caterers off of our Preferred Vendors list. You may also choose to bring in the caterer/restaurant/food truck/food provider of your choice, as long as they are paired with one of the Event Staffing Companies off of our Preferred Vendors list. This will ensure that your event will have a full service catering experience, regardless of the food that is served, and the clean up of your event meet our venue requirements.
What are the requirements of my bartender? Can I bring in my own alcohol?
We do require one bartender per 100 guests. They must be TABC certified and have basic liability insurance of one million dollars. We recommend hiring bartenders from your full service caterer or one of the Event Staffing Companies off of our Preferred Vendors list, as they all meet our requirements.
Yes, you can bring in your own alcohol, but a certified TABC bartender must serve all alcohol, nothing can be self served.
Do all vendors have to come off of venue preferred list?
No, as long as they are approved by the venue and that all vendors are not allowed to drink alcohol.
Does the indoor facility have air conditioning?
Yes, we have multiple HVAC to ensure that our guests are comfortable.
Can Pecan Springs Ranch accommodate my wedding or corporate event?
Our venue was designed to be flexible enough to host a Texas-sized wedding and reception, but can also scale down for smaller more intimate-sized parties of 50-75. Our indoor facility can accommodate up to 350 guests with dance floor (depending on layout). With use of the outdoors and covered terrace attached to the main building, we can accommodate more guests.
Does Pecan Springs Ranch have indoor and outdoor ceremony sites?
Yes we have multiple outdoor ceremony locations. You are also welcome to use the indoor space for your ceremony. We have a 4500 sq ft covered pavilion that is a perfect back up plan for rain. The main building also works well for freezing weather back up plan.
Is there adequate lighting or can we add additional?
Our outdoor and indoor lighting was carefully selected and is completely adequate; however, if you are interested in additional lighting you must do so through a lighting professional from our preferred vendor list or obtain permission from PSR Management to bring in another vendor.
Can we use sparklers for our departure?
Yes you can.
Can we bring in our own alcohol?
Yes, you can, but a certified TABC bartender must serve the alcohol. Bartenders must show proof of TABC Certification.
Can our Band/DJ play music outside?
Yes, all indoor and outdoor music must end by 11:00 pm on Friday and Saturday night, 10:00 pm on Sun-Thur. The decibel level must be 85 or lower.
Is there a sound system at Pecan Springs Ranch?
No we do not have a sound system. Please either hire a DJ/Band or rent sound equipment. You can also contact Rock N Roll Rentals (off Lamar/Oltorf) and rent sound equipment from them.
Can we place a wedding sign on Hwy 290 to help our guests find Pecan Springs Ranch?
Unfortunately, we do not have permission to place a sign on Hwy 290. We have a user-friendly map on our website and our address is easily pulled up on GPS and online maps. There is a state directional sign on Hwy 290 coming from Austin.
What does the facility fee include?
Included in the fee is exclusive use for 12-hour rental, an on-site manager to answer questions and watch the property, one hour for rehearsal (scheduled 30 days prior to event around other booked events), 17 acres of versatile grounds, indoor/outdoor ceremony and reception space, Bride’s house, Groom’s room, catering prep area, walk in cooler (available during the rental), 3 pine wood farm tables, 4 beer garden tables at pavilion, twenty-five 60″ round tables, five tall boy cocktail tables, four 6ft tables, four 8ft tables and 400 folding fruitwood chairs and outdoor patio furniture. Vintage buffet, lawn games, stone cross and light up “LOVE” marquee letters. PSR does a one time set up of ceremony and reception per your layout. Use of buildings and property for engagement or bridal photos (by appointment). We do not have any hidden fees or pass them on to your vendors.
What is the role of the on-site manager?
The Pecan Springs Ranch on-site manager’s role is to answer questions, watch the property, and act as point person for Pecan Springs Ranch for all other vendors. To keep restrooms clean and stocked during event and take care of any venue related items immediately.
Does the allotted time include set up and clean up?
Yes it does. If you need additional time for set up, clean up or extra time for vendor break down after the wedding you can purchase one-hour increments at $100.00 per hour for hours between 8:00 AM – midnight after that it is $250.00 an hour or if you need additional time for set up.
What are rules regarding the decorations?
You can bring in your own decor, but it can only be installed in a way that will not damage our facility—no staples, tacks, tape, glue guns, or nails can be used. Anything that requires hanging with a ladder, other than a stepladder, has to be hung by PSR staff at $25.00 an hour per person or by a professional company, such as a florist or lighting company.
Are there onsite overnight accommodations?
No, but hotels are just down the road from us in Oak Hill, Dripping Springs, South Austin, Downtown and Buda.
Where are accommodations near Pecan Springs Ranch?
There is a Hampton Inn approx. 8 miles away at 6501 US Hwy 290 West, Austin, TX and quite a few more in Austin. There is a Sleep In approx. 12 miles away before Dripping Springs, 2720 E. US Hwy 290, Dripping Springs.
What are we responsible for regarding clean up at the end of our event?
The caterer and bartenders (or client) are responsible for busing tables, removing trash to onsite dumpster and cleaning up spills on the floor and the kitchen; stack the chairs at ceremony and reception site. The client is responsible for removing all personal belongings, trash in the Bride’s cottage, Groom’s quarter and leaving the facility in good condition.
Will I be able to have my rehearsal at PSR the evening before my wedding?
Due to our full events calendar, we cannot guarantee your rehearsal will be the evening before your wedding but we will do our very best to accommodate that. If it is not possible, we will work with you on another time for rehearsal. Rehearsal times are set no sooner than 30 days prior to wedding.
Are there any other associated fees attached with renting PSR?
In addition to the rental fee, Pecan Springs Ranch requires one onsite security officer for 350 guest and over, if you have under 350 guest you are not required to have a security officer. We also require a $500.00 refundable damage and security deposit for weddings, refunded within 30 days after your event. Day of event liability insurance is also required through www.wedsafe.com, approximately $175.00. One parking attendant is required for every 100 guests for 2-hour minimum at $15.00 an hour. Pecan Springs Ranch will hire the security officers and parking attendants. Corporate events is per the Corporate contract, security and parking attendants are non-negotiable.
How do I schedule a tour of the property?
You can em at firstname.lastname@example.org to set up a time.
What do I need to do to book?
We will need the signed contract along with half or one third of the rental rate for the deposit and the $500.00 refundable security deposit.
I’m a wedding industry vendor, how do I get on your preferred vendor list?
It is common for our clients to ask for suggestions for wedding professionals. Please submit your information with a list of reviews and referrals. We would be happy to recommend your services if your company is a good fit for our clients.
Do you discount for non-profits and fundraising?
For non-profit/fundraiser events we offer a 40% discount for Monday-Thursday and a 15% discount for weekends.